This time of year can be very stressful chasing clients that don’t respond to your queries and playing piggy in the middle between accountants and clients.
How can you be more efficient for 2019 end of year preparation?
- Monthly checklists - Why? Here’s a few reasons.
- The bank accounts are reconciled and balanced, and double entries, or errors picked up early in the piece.
- You’re prompted to request receipts for any asset purchases.
- You review the P&L and Balance Sheet which alerts you to any oddities or entry errors.
- It keeps your PAYE and GST reconciliation information up to date, which in turn helps your end of year reconciliation.
- Create a separate year end folder at the beginning of the year, that way you can collate information throughout the year saving time at the end of the year.
- Use an End of Year Checklist so you know what you need, before it all goes to the accountant.
- Have a checklist of what’s required to send to your clients after the 1st April 2019.
- Don’t start an End of Year until you have all the information from the client, it can take longer chasing information than completing the actual task, so be firm with your clients .
- You can’t please everyone, log the jobs as the client provides the information you have requested. We all try to please clients and queue jump but it does cause us to become overloaded.
- Try and set the standards for your clients early on in the relationship that way they know what is required and the time it takes, again if you do queue jump or start work before you have all the information, it becomes an expectation of the client for you to do it.
- Know your limits. Reach out to other bookkeepers if you feel you are out of your depth, be honest with the client. Clients will have more respect for you if you are honest, rather than attempting work you have not done before and it taking longer than expected, or it not being correct. There is nothing wrong with asking for help, this is how we learn.
- Lastly, take a break. Your more likely to make mistakes when your tired and overworked. Sometimes you need to stop, retreat and start with fresh eyes. As bookkeepers we tend to overwork ourselves but in reality we are no good to our clients if we don’t sleep eat and take a break.
The Association are currently working on resources, so we will in time will have monthly and yearly checklists available, as well as some “how to” information
In the meantime if you feel you need some assistance with preparing for year end, feel free to contact Education to have a chat and see how we can help you.
If you have any queries on the above, please contact
Institute of Certified New Zealand Bookkeepers