Institute of Certified NZ Bookkeepers

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In this eInvoicing update from the Ministry of Business, Innovation and Employment read about:

  • eInvoicing continues to grow across NZ
  • New: list of eInvoicing registered businesses on eInvoicing website
  • New: ‘eInvoicing capable’ badge for your email signature
  • Read about Stella's experience with eInvoicing
  • Setting NZBN data to ‘Public’ to enable eInvoicing registration
  • New: 'Getting set up' step by step guide
  • eInvoicing to become preference for government agencies
  • eInvoicing meets IRD’s tax invoice and record keeping rules

 

eInvoicing continues to grow across NZ
There are nearly 7,000 businesses now registered to receive eInvoices and growing every month. Have you registered you or your clients yet?

New! List of eInvoicing registered businesses available

Want to check if any of your clients’ trading partners are registered? Easy. Each month we publish the updated list of businesses, along with instructions on how to match to your list of trading partners.

Some of the newly registered businesses include Drax Project, Hatch, Kiwibank, Lonestar, Sky Sports NZ, Surf Life Saving, Xero, MYOB, the Akina Foundation and Westpac - to name a few.

https://www.einvoicing.govt.nz/assets/e-invoicing/nz-businesses-registered-to-receive-einvoices.xlsx

New! 'eInvoicing capable' badge available for your email signature

 

 

 

 

If you're one of those businesses already registered, you can download our 'eInvoicing capable' logo so you can add it to your email signature. It's an easy way to remind your trading partners you can receive (or send) eInvoices.

Download it here >

Stella doesn’t miss deciphering invoices

No more headaches chasing up clients about confusing invoices. That’s what your colleague, Stella Vockins most enjoys about using eInvoicing for her Manawatu business Count Me In Ltd.

Bookkeeper doesn’t miss deciphering invoices | eInvoicing

Set your NZBN data to ‘Public’ to enable eInvoicing registration

Encourage your clients to have their NZBN data set to ‘Public’. Businesses wanting to register for eInvoicing must have the following data fields set to ‘Public’ in the NZBN directory in order for their eInvoicing registration to be verified.

  • Business entity name
  • Entity type
  • Registered or postal address, including postcode

Also, if your clients' trading partners are wanting to obtain you or your clients’ NZBN numbers - so they can send eInvoices and other important business details - they won’t be able to find this on the NZBN directory if this data is set to Private.

New! 'Getting set up' step by step guide

We have a new downloadable PDF with a step-by-step guide for getting set up for eInvoicing. Try it out for yourselves or share with your clients and get set up for eInvoicing today.

eInvoicing: Getting your business up to speed

eInvoices becoming the preference for government agencies

Many government agencies, including local government are getting onboard with eInvoicing. They're updating their contract and procurement documents to include eInvoicing as a preference instead of PDF invoices. Soon it'll be the only way they accept invoices. If you or your clients supply government, make sure you’re both ready to send them eInvoices.

eInvoicing meets IRD’s tax invoice and record keeping rules

FYI: IRD has published changes to the rules for invoices and record keeping. Some key points:

  • You'll no longer need to keep a single physical document holding the supply information, such as a tax invoice, credit note, or debit note. Your transaction records, accounting systems and contractual documents may, in combination, contain all the information you need to support the figures in your GST returns.
  • New terms will come into effect, for example the term ‘Tax invoice’ will be replaced with ‘Taxable supply information.’
  • Special wording not required: you may continue to provide taxable supply information in a single document marked as a 'tax invoice', however you are not required to include this wording when providing taxable supply information.
  • Sellers can provide taxable supply information to a customer using an automated direct exchange between the buyer's and seller's software, for example PEPPOL eInvoicing.

Read more here >

  • 27 October 2022
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